Skip to main content
Managing expenses in Rise means you never manually enter a receipt again. Photograph a receipt on mobile or forward it by email, and Rise reads the details and reconciles the expense against your bank transactions. Whether you’re filing a lunch receipt on the go or tracking monthly SaaS subscriptions, Rise keeps your expense records complete and accurate without adding work to your day.

​
How to submit an expense

1

Capture the receipt

Take a photo with the Rise mobile app, or forward the receipt email to your company’s Magic Box address. Either method works — use whichever is fastest in the moment.
2

Rise extracts the details

Rise uses OCR to read the receipt and pull out the amount, date, vendor name, and VAT details automatically. You don’t need to type anything in.
3

Automatic reconciliation

Rise matches the expense to the corresponding bank transaction in your account. The receipt is attached and the transaction is marked as reconciled — no further action needed from you.
4

Confirm if Rise is unsure

If Rise is uncertain about the expense category, it sends you a mobile notification. Tap once to confirm its suggestion, or select the correct category. That’s all it takes.

​
Receipt collection methods

Rise gives you two ways to get receipts into your books. Choose the one that fits how you work — or use both.
Open Rise, go to Expenses and travel claims and choose Add expense. Photograph the receipt and Rise processes it immediately — extracting all the relevant details and queuing it for reconciliation against your bank feed. This method is ideal for in-person purchases where you have a paper receipt in hand.Do it at the till or at the table as you pay. The receipt can’t go missing, and the books are current the same moment.
What makes a receipt valid for the books, and the few cases where it needs a line of context: Sending Receipts. That page is written to be shared with employees.

​
How expenses are coded

Rise uses a standard chart of accounts appropriate for your country, so transactions are coded correctly from day one. There are no separate expense categories to create or maintain — the chart of accounts is where bookings land. If your business has its own tracking needs — per-project expense tracking, cost centres, properties — use dimensions for that. They are your own axes alongside the chart of accounts: the chart of accounts says where the money went, dimensions say what it went towards. → Dimensions
Keep original receipts for expenses over the VAT deduction threshold in your country. Rise archives a digital copy of every receipt, but some jurisdictions require physical originals for audit purposes. Your accountant team will advise you if this applies to your business.